This is the transcript of the 'Microsoft OneDrive -Syncing your OneDrive' video.
Speaker 1:
Hi there. In this video, we will see how you can use the OneDrive app to sync your files stored in your OneDrive in the Cloud to your device. The OneDrive app provides quick and easy access to all your files without the needs to go through the browser. It also makes use of the full desktop versions of applications such as word Excel and PowerPoint, while still storing all data safely and securely in the Cloud. The OneDrive app is available on all Windows-based devices in schools and can be downloaded for use on other devices. To begin using the OneDrive app, click on the start menu and type in OneDrive. Your device may automatically sign you in, and so your OneDrive will appear in your file explorer window. If you haven't been signed in automatically, a window will appear asking you to enter your DoE email address. Follow the prompts to sign into your OneDrive.
You are now ready to begin accessing your files. To copy data from a local storage, such as a personal network location, USB stick, or portable hard drive, simply select the files you need, and then drag and drop them into the OneDrive app folder. After a few moments, these files will be saved to the cloud. This is a great method of uploading large numbers of files, such as photos. By looking in the web interface, you can check that the files have synced perfectly. Files opened in the web or desktop app will have their changes synced automatically. You will notice in the OneDrive folder, a status column, and it has a number of different icons. The green tick means the file has been downloaded and is both accessible online and on your device. The blue cloud means the file is stored in the Cloud, and the blue arrows mean the file is in the process of syncing to the Cloud.
The icon where you see a small person means that the file has been shared with others. Files that have been set to always keep on this device will have a green circle with a white check mark. Right clicking on a file within the OneDrive app window presents you with a number of options. These include sharing your file, setting it up for local storage, and viewing the version history. So what happens if you lose connection with the internet on your device? There's an option in OneDrive to always make files available offline. Right-click on the file and select always keep on this device. This will download a copy of that file to your device, available for you to access if there is ever an internet outage. If you find that you need to regain space on your device, simply right-click a file and select free up space. This will remove the local copy, but the file will still be saved in the cloud.
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