Cloud storage and workflows

Navigating and optimising cloud workflows

Moving your files to cloud storage

How to prepare your files

This is a great opportunity for a spring clean of your personal and collaboration drives. Review files and folders to minimise what you need to move.

Delete:

• files that are no longer needed
• duplicate files
• empty folders.

Simplify by:

• thinking of ways to organise files
• relocating folders with minimal content
• reducing the depth of folders.

For staff

For students

Saving your work

Saving content to your Microsoft Team

Saving content to your Microsoft OneDrive

Saving content to your Google MyDrive or Shared Drive

Restoring file content

How to recover deleted file in Microsoft Teams or Google Drive.

How long deleted items are retained for before automatic deletion?

• In SharePoint in Microsoft 365, items are retained for 93 days from the time you delete them from their original location. For more information have a look at the Microsoft support page.
• Files removed from Google Drive put it in trash will there for 30 days before being automatically deleted. For more information have a look at the Google support page. 

Can confidential data such as student files and court orders be stored in the online storage platform?

When considering storing sensitive school information, read the Department of Education sensitive information guides below.

• Management for school documents and records (sensitive information)
• Retention information reference for school documents and records