This is the transcript of the 'Google Drive - Uploading photos and files directly to the cloud' video.
Speaker 1:
In this video, you'll learn how to efficiently and securely place your documents and photos into the correct folder in the cloud using Google Drive. Before we get started, you must first determine where you want your files saved. Your school might already have a shared space designated to your media files. It's best to have this space set up before you start adding your photos. If you aren't sure where the best places to save photos for your contacts, ask your principal or whoever is responsible for this decision. Photos of students should reside in a shared location, not a personal drive, where possible.
Firstly, download the app called Google Drive. I am using an iPad for this demonstration, but the Google Drive app is also available on iPhones and Android devices. You might just have a slightly different interface than my iPad. Sign in using your @education.nsw.gov.au email address. This will give you quick access to your personal My Drive files and your shared drives. You'll need to find the folder you wish to save your files in. You'll see some options along the bottom of the app. When you open the files icon on the right, you'll notice two tabs at the top. My Drive on the left and Shared drives on the right.
Navigate to the space you choose to store the files. You may wish to create a new folder by hitting the plus button and selecting Create folder. Give it a name and hit Create. I will first demonstrate how to scan a document and later, we will cover photos.
Open your new folder and select the document icon that you should see above the plus. You may need to give permission for the app to use your camera here. This app has a built-in feature that will automatically take the next scan. If you don't like this feature, switch it from auto to manual. If you are in manual mode, press the circle to take your shot, crop it if needed, and then hit Keep Scan. In the icon of the three overlapping circles, you have a few options for your image. You may also find a lightning icon where you can control your camera's flash.
You can take multiple scans at a time. That will pull into separate pages within one PDF. When you have finished scanning each document, hit save in the bottom corner, noting the number of scans you have taken. Rename the document if you wish, and then hit Upload in the top right corner.
Now I will demonstrate two ways to upload photos. The quickest way to upload multiple photos is directly from your device's storage. Once you have navigated to your desired location, hit the rainbow plus icon and select Upload file, and then Photos and Videos. Allow access to the desired images if you are requested here. Open the album and then tap the images you wish to upload. A blue tick should appear in the bottom left corner. Select Upload in the top right corner and stay in the app until the upload is complete.
Once the files have uploaded, delete them from any personal devices. You can also take a photo directly from the plus icon by selecting Take photo. But please note that this will also save to your device's storage automatically, and the images will still need to be deleted from your personal device. This uploading process will save you time, ensure your protection, and provide easy access to your files for both you and your collaborators.
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